Founders tracking spend with no finance team
Expenses
Log every business expense, attach the receipt, sort by category, and watch spend against budgets. Scan receipts with the camera and let AI fill the form for you, set up recurring expenses, route submissions through an approval chain, and produce reports.
Capture:Manual + Scan + RecurringApprovals:ConfigurableOutput:Reports + Receipts
Expenses
AI receipt scanning
Recent expenses
- $1,420
AWS · Cloud
Software · Today
- $28
Notion · Tooling
Software · Yesterday
- $612
United · Travel SFO
Travel · Tue
- $84
Mariposa · Lunch
Meals · Mon
Budget burn
Software72%
Travel48%
Meals24%
Receipt scanned: Mariposa, $84
Built for
Who uses Expenses
Operators running approval workflows
Teams sharing reports with accountants
Capabilities
What you can do
Each capability ships out of the box — no setup, no plugins, no extra tools.
AI receipt scan
Snap a receipt and AI fills amount, merchant, date, and category.
Recurring expenses
Subscriptions and monthly costs log themselves.
Budgets & categories
Track spend against budgets with category-level burn-down.
Approval chains
Route higher-value submissions through your approver of record.
Reports for accountants
Export structured reports for monthly close.
Quick start
From zero to using Expenses
- 1
Add an expense
Manually, by receipt scan, or via a recurring template.
- 2
Submit
Goes into your queue or routes through approvals based on the rule.
- 3
Approve & categorize
Approvers review with the receipt attached.
- 4
Export to your accountant
Monthly report exports cover the close.
Capture
Manual + Scan + Recurring
Approvals
Configurable
Output
Reports + Receipts
FAQ
Expenses questions
What happens after I submit an expense for approval?
It goes to the first approver in the matching rule. They can approve, reject with a reason, or push it back. You'll see the current state in the Approval Chain Status panel on the expense.
Can I create an expense for a teammate?
Each expense belongs to whoever creates it. Submit your own expenses through your account; managers can add on behalf of someone else only if your organization has set that up.
Does Nautis automatically detect duplicate receipts?
Yes — if you scan or upload a receipt that closely matches an existing expense, Nautis flags it so you can decide whether to keep both.
Can I export receipts along with the CSV?
The CSV export contains the expense data with receipt URLs. Use those URLs to download individual receipts; bulk receipt export depends on your plan.
What's the difference between Categories and Merchants?
Categories describe what you bought (travel, software, meals). Merchants describe who you paid (Uber, Slack, Joe's Coffee). Use both for the cleanest analytics.
Does the AI scan handle non-English receipts?
Yes — receipt parsing handles common languages and currencies. Always double-check the merchant and amount before saving.
Can I set per-category budgets?
Yes. Each category supports a monthly budget and the dashboard shows the burn-down.
Can I set up recurring expenses?
Yes — for subscriptions and known monthly costs, create a recurring template and Nautis logs them automatically.
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One workspace, one bill, one source of truth. Skip the tool stack.