Zoom is the smallest of the built-in integrations, and that's fine. It does one job: when someone books you, or you set up a call yourself, the meeting gets a Zoom link without you pasting one in.
The mistake people make is expecting Zoom to handle scheduling. It doesn't here. Your calendar decides when you're free, Meetings handles the booking page and invites, and Zoom only supplies the room. If you already pay for Zoom and your team is used to it, connecting it takes a couple of minutes and saves you from the classic mistake of a booking with no link in it.
Which part of a meeting Zoom handles
A booked call in Nautis touches four pieces. Only one of them is Zoom.
| Job | Handled by | What you need connected or set up |
|---|---|---|
| Knowing when you're free | Your calendar | Google Calendar or Outlook, plus an availability schedule |
| Putting the booking on your calendar | Your calendar | The same calendar connection |
| Creating the video link | Zoom | Zoom connected under Integrations, and Zoom picked as the location |
| Sending the invite | Meetings | Nothing extra. Attendees get an email with a calendar file |
| Summary, action items and transcript | A transcription tool | Fathom, Fireflies or Read.ai connected under Integrations |
Set up a Zoom event type in Nautis
- Connect your calendar first. If it's missing, Nautis prompts you to set it up before you can create an event type.
- Open Integrations and connect Zoom. Zoom asks you to sign in, if you aren't already, and to grant the requested permissions.
- In Meetings, open Availability Schedules and create your hours, for example a Working Hours schedule with a lunch break added as a second window.
- Click New Event Type. Give it a title such as Investor intro, a duration (15, 30, 45, 60, 90 or 120 minutes), and pick your schedule.
- Set Location Type to Zoom. If it says not connected, the Zoom connection didn't finish.
- Add Minimum Notice, Buffer After and a Max per day cap if you need breathing room, then click Create.
- Copy the booking link above the calendar, or use Share & Links for a short link, a QR code or an embed.
How does Zoom authorize the Nautis Zoom integration?
Zoom's OAuth documentation describes the user flow: Zoom asks the person to sign in and grant the requested permissions. Access tokens last an hour, the app swaps a refresh token for a new one, and refresh tokens expire after 90 days. When a user removes an app, Zoom notifies it, and the app must delete the user data associated with that account.
Company Zoom accounts can add a step. Zoom's end user authorization page says an account may require a Marketplace admin to pre-approve an app before a user can authorize it, and that the user can request pre-approval. Apps that ask for account-level access must be authorized by someone with the matching account permissions. If you're a solo founder on your own Zoom account, none of this applies to you.
Three ways founders use Zoom links here
Investor first calls
A 30-minute Zoom event type with a 15-minute buffer after, a cap of four a day, and at least a day's notice. Put the link in your investor update so interested angels book themselves. The page converts times to the visitor's timezone, and they don't need a Nautis account.
Customer demos from your website
A 45-minute demo type embedded on your pricing page through the embed dialog in Share & Links. A 15-minute slot interval gives buyers more start times without changing the meeting length.
The weekly team call
Skip the booking link. Use New Meeting, set Zoom as the location, add people from Team Members, and set weekly Recurrence with an end date.
Once a transcription tool is connected, open the meeting afterwards and scroll to Meeting transcript. Add to Task Board turns an action item into a task on a task board, and Email sends the summary to attendees you tick.
When Zoom links don't show up
- Zoom shows as not connected on the event type. Finish or redo the connection in Integrations.
- Zoom says your admin must approve the app. Request pre-approval from inside Zoom, then connect again once it's approved.
- Nobody can book at all. Check the setup checklist: an event type, an availability schedule and a connected calendar. Zoom alone isn't enough.
- The booking page is empty. The event type may be paused by its active switch, or Minimum Notice and Max Advance leave no open slots.
- Links stopped appearing after working for months. Reconnect Zoom. Zoom's own docs say refresh tokens expire after 90 days, so a fresh sign-in is the first thing to try.
- Your calendar banner says Reconnect. That's the calendar, not Zoom. Click it and sign in again.
Limits worth knowing before you rely on it
- Zoom doesn't supply availability. Your Google or Outlook calendar does.
- The Meetings guide covers Zoom as a link generator. It doesn't describe recording, webinars or agent actions inside Zoom.
- Transcripts come from Fathom, Fireflies or Read.ai, not from the Zoom connection.
- Max Advance goes up to 365 days, and durations stop at 120 minutes.
- If your Chief of Staff books a meeting for you, it asks first by default, whatever the location.
FAQ
Does the Nautis Zoom integration record or transcribe my meetings?
Not according to the Help Center. Summaries, action items and transcripts appear when Fathom, Fireflies or Read.ai is connected under Integrations. Zoom's role in Nautis is generating the meeting link.
Can I use Zoom for some event types and Google Meet for others?
Yes. Location Type is set per event type, so an investor intro can use Zoom while an internal check-in uses Google Meet or Microsoft Teams. Each video option needs its own integration connected.
Do the people booking me need a Zoom or Nautis account?
They don't need a Nautis account. The booking page is public and asks only for a name and email. Joining the call itself follows Zoom's own rules.
Why does Zoom tell me an admin has to approve Nautis?
Your company's Zoom account requires Marketplace apps to be pre-approved. Zoom lets you request pre-approval from the admin, and once it's granted you can connect from Integrations again.