Availability schedules
Set weekly hours once, with breaks and copy-to-all-days.
Meetings: booking links, event types and one-off invites
Lets people book time with you through a shareable link, and lets you create one-off meetings on your own calendar. You set your hours once, create event types, and Nautis handles the scheduling.
- SchedulesWeekly + Custom
- Event typesMultiple
- CalendarsGoogle + Outlook
app.nautis.io/scheduling
What is Meetings?
Meetings is the meeting scheduling software inside Nautis. You set weekly availability, create event types with a duration, location, notice period and buffers, and share a booking link, a full booking page, a short link or a QR code. Connect Google Calendar or Outlook so bookings land on your real calendar and busy time is blocked, and connect Zoom to generate Zoom links.
Founders spend a surprising share of a raise, or a sales push, on emails that say "does Tuesday work?". A booking link ends that thread. The setup checklist on the bookings page asks for three things before you share one: an event type, an availability schedule and a connected calendar.
Open Profile & Company and then Meetings. Under Availability Schedules, a weekly editor turns days on or off, sets start and end times, adds a second window for a lunch break and copies a day to all the others. You can keep several schedules, a normal week and a "fundraising sprint" for example, and star one as the default.
An event type is what people book. It has a title and URL slug, a duration of 15, 30, 45, 60, 90 or 120 minutes, the schedule it follows, and a slot interval of 5 to 60 minutes that's independent of the duration. Location Type offers Google Meet, Zoom, Microsoft Teams, a phone call, in person or a custom link; video options show as not connected until the matching integration is. Minimum Notice, Max Advance (up to 365 days), buffers before and after, and caps per day or week stop the calendar from filling wall to wall. The active switch pauses an event type without deleting it.
Calendar connections live under Integrations. Google and Outlook let Nautis write bookings to your real calendar and treat anything already on it as busy. Zoom connects there too, for auto-generated Zoom links. If a calendar connection breaks because access was revoked or a token expired, a yellow banner appears with a Reconnect button.
Built for
- Founders managing investor and customer calls
- Operators scheduling intros at scale
- Teams running booking links across event types
Capabilities
What you can do with Meetings
Everything ships out of the box. No setup, no plugins, no extra tools.
Event types
Create a 30-min intro, a 60-min demo, etc., each with its own settings.
Shareable booking links
Send a link, prospect picks a slot — done.
Calendar integrations
Connect Google Calendar or Outlook to write bookings and block busy time, and Zoom for meeting links.
One-off meetings
Create one-time meetings without a booking link.
Use cases
How startups use Meetings
Investor intro calls during a raise
Create a "fundraising sprint" schedule with wider hours and point a 30-minute event type at it. Set Max per day so you don't end up with eight pitches back to back, and a minimum notice so nobody books you an hour ahead. After each call, add your notes to the investor's deal in the Fundraising CRM.
Customer demos with time to prepare
Give the demo event type a 15-minute buffer before and after, and a weekly cap that matches how many demos you can follow up on properly. Bookers see times converted to their own timezone, and the slots still respect your hours.
Booking from your website or an event booth
Open Share & Links to copy the full booking page, generate a short link, download a QR code for a printed banner, or open the embed dialog for a single event type and drop it on your site.
A weekly team sync with no booking link at all
Click New Meeting, set the date, start time, duration and timezone, add attendees from Team Members, and choose weekly recurrence with an end date. Each attendee gets an email invite with a calendar attachment.
Turning a call into tasks and contacts
With Fathom, Fireflies or Read.ai connected, the meeting's details show the summary, action items and transcript. Add to Task Board turns an action item into a task with priority, due date and assignees, Email sends the notes to the attendees you tick, and Add to contacts saves anyone new to Contacts.
Quick start
From zero to using Meetings
- 1
Set your availability
Weekly schedule with breaks and copies across days.
- 2
Create event types
Per duration / agenda / buffer.
- 3
Share the booking link
Send to prospects or investors.
- 4
Sync to your calendar
Bookings are written to your connected Google or Outlook calendar.
Your Chief of Staff and the calendar
During Liftoff setup, the Chief of Staff can create Your booking link: an "Intro call · 30 min" page, Monday to Friday 9 to 5, ready to copy. It needs a connected Google or Microsoft calendar to find free time, avoid clashes and book the meetings you approve; without one it can only suggest times. It never deletes calendar events.
Today's meetings and meeting action items are both sources for the morning briefing, under the Today section. The built-in Meeting Prep Nudge routine and the Meetings category in the routines catalog cover recurring meeting work, and anything a routine wants to change still follows your approval rules.
Meeting scheduling software: email threads vs Nautis Meetings vs a standalone scheduler
A standalone scheduler is the stronger choice when a sales team needs features like routing or round-robin across reps, which the Meetings guide doesn't describe. For a founder or a small team booking their own calls, the gap is smaller.
| Need | Email back-and-forth | Nautis Meetings | Standalone scheduling app |
|---|---|---|---|
| Booking link | No | One per event type, plus a full booking page | Yes |
| Calendars it connects to | Not applicable | Google Calendar or Outlook | Depends on the product |
| Video links | Pasted by hand | Google Meet, Zoom or Microsoft Teams once connected | Usually |
| Buffers and daily or weekly caps | No | Yes | Usually |
| Bookers into your CRM | Retype them | Save attendees to Contacts from the meeting | Usually through integrations |
| Routing forms and round-robin | No | Not described in the guide | Depends on the product |
Plans and limits
- Meetings must be enabled on your plan. Scheduling has a monthly usage count, with a separate monthly count for custom meetings, and Account Settings shows both on its App Usage tab.
- Keep an eye on the end of the 14-day trial, which needs no card: a workspace without a plan pauses, and anyone opening your booking page is told it's temporarily unavailable. Plans are on pricing.
What Meetings doesn't do
- Only Google Calendar and Outlook connect. A team on another calendar can't sync it here.
- Transcripts come from a connected Fathom, Fireflies or Read.ai account, not from Nautis itself.
- The guide doesn't describe round-robin, routing or collecting payment at booking, so a sales team that needs those may want a dedicated scheduler.
- A broken calendar connection stops bookings reaching your calendar until someone clicks Reconnect.
Meetings questions
Does meeting scheduling software need my calendar connected?+
For booking links, yes. Nautis asks for a connected calendar and an availability schedule before you create an event type, because it needs to see busy time and write bookings back. One-off meetings with email invites work too, but the calendar is what prevents double-booking.
Can a 30-minute meeting start every 15 minutes?+
Yes. Slot Interval is separate from duration, so a 30-minute event can offer slots every 15 minutes. That gives bookers more choice without making the meetings any longer.
Which video tools can I use for meetings?+
Event types can use Google Meet, Zoom or Microsoft Teams, as well as a phone call, in person or a custom link. A video option only works once its integration is connected; until then it shows as not connected.
Can I put my booking page on my website?+
Yes. In Share & Links you can copy the booking page address, create a short link or QR code, or open the embed dialog for any single event type.
Can I send the call summary to everyone who attended?+
If a transcription tool is connected, open the meeting, scroll to Meeting transcript and click Email. Tick the attendees, choose the summary or the full transcript, add a note and send. Only people on the meeting can be selected.
Can I have different hours on different days?+
Yes. The weekly schedule editor lets you flip any day on or off and add multiple time windows per day (great for splitting around lunch).
What happens if an invitee is in a different timezone?+
Your booking page automatically converts times to the visitor's timezone. Bookings still respect your availability hours.
Can I block off time for personal events?+
Connect your Google or Outlook calendar in Integrations. Anything on your external calendar blocks Nautis from offering those slots.
Can someone book me at the last minute?+
Only if their booking time is at least the Minimum Notice you set on the event type.
Do invitees need a Nautis account?+
No. The booking page is public; they just enter their name and email.
Can I pause a booking link?+
Yes. Toggle the event type's active switch to pause bookings without deleting it.
Do I need a separate Calendly subscription?+
Not for the basics. Meetings covers availability schedules, event types, booking pages and embeds, and one-off meetings with email invites.
Can I run different booking links for different audiences?+
Yes — create one event type per audience (investor intros, customer demos, office hours) and share the link that fits.
Your first hire, before your first hire
Hire your Chief of Staff today.
Full business context from the first conversation. Daily operations, fundraising, revenue and finance, run with you. You approve every move. It handles the rest.
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