Private directory
Work + bank details kept secure with permission gating.
Employee Management: one private record per person, from joining date to payout
Keeps a private people directory for your startup. Add team members, store work and bank details, set compensation, run payroll, manage leave, and pay people out — all from one place.
- AccessPermission-gated
- PayrollBuilt-in
- LeavePTO tracking
app.nautis.io/hr
What is Employee Management?
Employee Management is where Nautis keeps your people records: work and personal details, bank accounts, versioned compensation with allowances and deductions, leave, and monthly pay runs. You draft a payout, check each person's net pay and click Process to mark it paid. It's employee management for startups that want clean HR records; moving the money and statutory filings stay with your bank or payroll provider.
Around the fifth hire, people data starts leaking into odd places. Offer letters sit in a shared drive, bank details arrive over chat, and the only record of a raise is the founder's memory of the conversation. That holds until an investor's diligence list asks for headcount, start dates and compensation history, and someone spends a weekend rebuilding it. The first 10 employees guide covers the hiring side; this module is where those people's records live afterwards.
Open Human Resources and then Employee Management. Add employee opens a panel with collapsible sections. Basic information asks for name, official email, phone, your own employee ID, department, designation and joining date, with optional employment type (Full time, Part-time, Contractor or Intern), reporting manager, exit date and work type. Further sections hold personal details, contact address, an emergency contact and bank details, where the bank code field accepts Routing, SWIFT, Sort code or IFSC. A Completion strip at the bottom lists missing fields and jumps to each one.
Pay is built in layers. In Settings, define salary allowances, salary deductions, employer contributions and leave types, and set the default currency and pay frequency under HRM Config before your first run. On each profile, a compensation revision records annual CTC, the Basic and HRA splits, and allowances and deductions, logged with a date so old amounts stay readable. The Payouts tab then drafts a run for a month, year, country and currency, calculates net pay from each person's latest revision, takes one-off adjustments, and Process marks it paid. Profiles show salary slips alongside compensation history.
What it doesn't do is move money or file payroll taxes. Think of it as the record your payroll provider and your accountant work from, inside the same workspace as hiring and the rest of the team, which is the wider idea behind startup team management software.
Built for
- Founders growing past their first 5 hires
- Operators running monthly payroll
- Founders maintaining HR records for due diligence
Capabilities
What you can do with Employee Management
Everything ships out of the box. No setup, no plugins, no extra tools.
Compensation & payroll
Set comp once, run payouts from the same record.
Leave management
Define leave types, then record or approve time off on the Leave tab.
Payout runs
Draft a monthly run, review net pay, then Process it to mark it paid.
Plan-aware caps
Each Nautis plan caps headcount — clear limits in the UI.
Use cases
How startups use Employee Management
Getting HR records in order before a seed round
Move the team out of the spreadsheet one profile at a time. Set an Exit date for anyone who has left instead of deleting them, so reports and past payouts stay accurate. The profile view (the eye icon) shows info, documents, salary slips, compensation history and offboarding details, which covers most of what a diligence request asks for.
Recording a promotion halfway through the year
Open the profile, go to Compensation and click Add revision. Choose the promotion type and enter the new annual CTC. The earlier revision stays in the history with its date, so nobody has to guess what someone earned in March.
Paying a one-off year-end bonus
When you create December's payout, add an adjustment for that person instead of editing their permanent compensation. Next month's run goes back to their normal pay on its own.
Approving time off for a remote team
Define leave types such as paid time off and sick leave under Settings. On the Leave tab, record a request yourself or approve one a teammate has filed.
Turning a new hire into a record without retyping
When a candidate moves to Hired in Jobs & Recruitment, Nautis offers Convert to employee, and once you accept, the profile appears here with their details already in place.
Quick start
From zero to using Employee Management
- 1
Add an employee
Basic info, employment type, manager, work type.
- 2
Set compensation
Currency, salary, and benefits live on the record.
- 3
Process a payout run
Draft the run, review net pay, then mark it paid.
- 4
Track leave
Record or approve time off on the Leave tab.
Employee management for startups: spreadsheet vs Nautis vs a payroll platform
Most early teams need both: somewhere to keep records and history, and a provider that actually pays people and handles payroll tax. The question is whether the record should live in your operating workspace or inside the payroll tool.
| Area | Spreadsheet | Nautis Employee Management | Dedicated HR and payroll platform |
|---|---|---|---|
| Employee records | One tab, open to anyone with the link | Sectioned profiles with a completion check, gated by HR Management permission | Usually, with more fields |
| Compensation history | Cells get overwritten | Versioned revisions with a type and date | Usually |
| Allowances, deductions, employer contributions | Your own formulas | Reusable types, with mandatory defaults | Usually |
| Pay runs | Manual | Draft, review net pay, then Process to mark paid | Calculates and pays |
| Moving money and statutory filings | No | No | Usually, depending on the country |
| Leave | A shared calendar | Leave types, with requests recorded or approved on the Leave tab | Usually, with policies |
Plans and limits
- Every plan has a lifetime Employee Limit, the total number of records you can keep, exited employees included. You can see it under Account Settings and then App Usage; compare plans on pricing.
- Adding, editing and paying employees needs HR Management permissions. Read-only members can browse the team list and reports. You can try the module in the 14-day trial, and the trial doesn't ask for a card.
What Employee Management doesn't do
- It isn't a payroll provider. It tracks pay cycles, payouts and salary slips, but it doesn't transfer salaries or file payroll taxes, so you still need your bank or a payroll provider for that.
- There's no bulk import yet. Each person is added through Add employee.
- The employee limit is lifetime. People who have left still count, so archive or delete old records, or upgrade, when you get close.
- Dedicated HR platforms go further on things like benefits administration and performance reviews, which aren't part of this module.
Employee Management questions
Does employee management for startups in Nautis include payroll?+
It includes the payroll record. You set compensation, draft monthly payout runs, review net pay with any adjustments, and Process marks the run as paid, with salary slips on each profile. The transfer itself and statutory filings happen through your bank or payroll provider.
Can I keep contractors and interns in the same directory?+
Yes. Employment type offers Full time, Part-time, Contractor and Intern, and Work type records Onsite, Remote or Hybrid. That keeps everyone who works for you in one list with the right label.
What should I set up before the first pay run?+
Go to Settings and then HRM Config and set the default currency and pay frequency, because every run inherits them. Then add your allowance, deduction and employer contribution types so they flow into compensation forms and payouts.
Can I record people paid in different countries?+
Bank details take Routing, SWIFT, Sort code or IFSC codes, and each payout run is created for a chosen country and currency. You'd typically create separate runs for each country you pay in.
Will a co-founder see my edits straight away?+
Yes. Changes one teammate makes appear on everyone else's screen in real time, so two people updating records don't need to refresh or worry about stale data.
Can I import employees in bulk?+
Not yet. Add them one at a time using Add employee. Their basic profile takes about a minute each.
Can a member of my team see everyone's salary?+
Only users with HR Management read permission can open the Payroll and Payouts tabs and view compensation. Adjust roles under Account Settings → Members & Roles.
An employee left. Should I delete them?+
Set their Exit date instead so payroll and reports stay accurate. Deleting removes the record entirely, but exited employees still count toward your employee limit.
Why is the 'Save & open profile' button disabled?+
You're missing one or more required fields. Look at the Completion strip at the bottom of the panel — it lists exactly what's still empty.
Can I record one-off bonuses?+
Yes — when creating a payout, add an adjustment for that employee instead of changing their permanent compensation.
Do I need to enter bank details for contractors?+
The system asks for them so payouts have complete records, but you can still save the employee and add bank info later by editing.
Is there a headcount cap?+
Yes. Each plan has a lifetime Employee Limit that counts every record, exited employees included. Check it under Account Settings → App Usage.
Can read-only members see compensation?+
Only roles with HR Management read permission can open Payroll and Payouts and see compensation. Read-only members can browse the team list and reports but can't add, edit, or pay anyone.
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