Strategy & planning

Decision Loop

5 min readUpdated

What it does

A lightweight journal for your biggest calls. Log a decision in under a minute — title, category, confidence, reasoning, expected outcome — then come back in 30, 60, or 90 days to record what actually happened. Over time, Nautis spots patterns (your confidence vs reality, your best categories, the impact of high-stress weeks) so you can sharpen the way you decide.

Who can use it

  • Founders and any team member with Decision Loop permissions.
  • Decisions are stored inside one organization. Switch organizations at the top of the app to see a different log.

Where to find it

From the sidebar, open Health & Wellness and click Decision Loop.

Step by step

Log a decision

  1. On the dashboard, click + Add decision in the top-right.
  2. The Log a decision dialog opens. A progress bar tracks the required fields.
  3. Fill in:
    • Decision title (required) — short and specific, e.g. Hire a senior backend engineer.
    • Category (required) — pick one of Hiring, Product, Sales, Finance, Strategy, Tech, or Marketing.
    • Confidence level (required) — Low, Medium, or High.
    • Review timing (required) — 30 days, 60 days, or 90 days from today. Nautis will surface the decision again on that date.
    • Reversible? — toggle on if you can roll the call back, off if it's a one-way door.
  4. Optionally:
    • Link to milestone — connect the decision to an active task-board milestone so the context follows it.
    • Click Use template above the reasoning box to seed the form with a structured prompt for that category.
    • Fill Short reasoning (what mattered most), Key assumptions (what has to be true for this to work), and Expected outcome (how you'll know it worked).
  5. If your Burnout Radar score is high or this decision is irreversible, you'll see a warning suggesting a 24- to 48-hour pause. Take that seriously.
  6. (Optional) Expand SWOT Context to bring in weaknesses and threats from your latest SWOT analysis as a sanity check.
  7. Click Save decision.

The decision lands at the top of the Timeline tab with Pending review status and a review date.

Step by step

View and search past decisions

  1. Scroll to the tabs and open Timeline.
  2. Each row shows the decision title, category, the date logged, confidence, and current status: Pending review, Review due, or Reviewed.
  3. Look for badges on rows:
    • High-risk week — your burnout score was high when you logged the call.
    • Irreversible — you marked it as a one-way door.
    • The milestone tag (if linked) appears next to the title.
  4. Click View on a row to read the full record — reasoning, assumptions, expected outcome, and any review you've recorded.
Step by step

Record an outcome after the fact

  1. When the review date arrives, the top status strip says "X decisions need review". Open the Timeline tab to find them — they'll be flagged Review due.
  2. Click Review on the row to open the Decision review dialog.
  3. Choose an Outcome:
    • Better than expected
    • As expected
    • Worse than expected
  4. Add a short Reflection — what surprised you, what you got right, what you'd change.
  5. Optionally click Generate reflection prompts for AI-suggested questions to deepen the review.
  6. Click Save review. The decision flips to Reviewed and feeds into your dashboard stats.
Step by step

Edit a decision before it's reviewed

  1. Open the Timeline tab.
  2. On any unreviewed row, click Edit.
  3. The same log dialog reopens with your existing answers. Adjust any field and click Save decision.
  4. Once a decision has been reviewed it locks — edits aren't allowed so the history stays honest.

You can also delete a decision from the row menu if you logged it by mistake.

Step by step

Read your AI insights and patterns

  1. Open the Insights tab.
  2. Nautis shows charts that compare your Confidence vs outcome, outcomes by Category, outcomes by Burnout risk level the week you decided, and how on-time you've been reviewing.
  3. Below the charts, AI insights describe the patterns in plain language — e.g. "High confidence with worse outcomes suggests possible overconfidence bias. Consider adding a 24–48 hour pause for similar high-stakes calls."
  4. The summary cards at the top of the dashboard also surface your Confidence vs outcome count — the number of high-confidence calls that underperformed.
  5. Open the Reports tab for downloadable summaries you can revisit during quarterly reviews.

Tips & limits

  • Aim for at least two decisions a week — there isn't enough signal in one a month for patterns to be useful.
  • Be specific in the title. "Pricing change" is harder to learn from than "Drop free plan to a 7-day trial".
  • Use Use template if you're staring at a blank screen. It primes the right prompts for that category.
  • Keep the Expected outcome concrete and measurable — e.g. "MRR up 10% in 60 days" — so the review isn't subjective.
  • If burnout risk is high, irreversible decisions get a stronger warning. That's intentional, not nagging.
  • AI-powered features (templates, reflection prompts, weekly insights) use a small amount of your organization's AI credits. Logging and reviewing decisions does not.

Frequently asked questions

Can I change a decision after I've reviewed it?

No. Reviewed decisions lock so your hindsight doesn't rewrite the past. If you really need to fix something, delete it and re-log it.

Do my team members see my decisions?

Anyone in the organization with Decision Loop read permission can view the log. Adjust access under Account Settings > Members & Roles if you want it founder-only.

Why am I being warned about high burnout risk?

Nautis cross-references your Burnout Radar score with the decision you're logging. High-stress weeks are a common driver of poor calls, especially irreversible ones — the prompt is just a nudge to slow down.

What does the "Confidence vs outcome" number really mean?

It counts the decisions you logged as High confidence that turned out Worse than expected after review. A growing number is the classic signal of overconfidence.

Can I link a decision to multiple milestones?

A decision links to one milestone at most. If a call touches several, link the highest-stakes one and mention the others in Reasoning or Key assumptions.

What if I never get round to reviewing?

Decisions stay flagged Review due until you record an outcome. The dashboard's status strip will keep reminding you — but skipped reviews simply mean fewer data points for your patterns.

Still need help?

Our team answers every message. Already a customer? Open a support ticket from inside Nautis.